Effective Date: 
Tue, 01/04/2000
Mon, 03/29/2021
Mon, 03/29/2021

Medications, vaccines, products and devices that are expired are separated and removed from regular use or dispensing.  These items are sequestered and the appropriate storage container is documented to denote "Expired" or "Out of Date" so that staff are alerted to not use the products contained therein.


Expiration dates of products in the SHC are checked at least monthly.  New staff are assigned expiration checking as a new duty, and to train the staff member on the location of all our medications. 

In the clinic, all products, medications and vaccines are checked monthly by designated nursing and medical assistant staff and in the pharmacy the products are checked quarterly by pharmacy technicians during academic breaks.  Ongoing monitoring occurs as well during the course of usage and treatment.

All outdated products are removed from regular use and are sequestered with the storage container labeled "Expired" or "Out of Date".  All expired medications in the clinic are sent to the pharmacy.  Any inventory change will be adjusted in the pharmacy software.

The pharmacy collects expired medications and periodically, at least annually, has a third party agency securely return the medications when possible to the manufacturer.  Other products are returned to the wholesaler and/or manufacturer if possible.

Any remaining pharmaceutical waste or any hazardous waste is tagged/labeled and using the UCSC Environmental Health and Safety (EH&S) Department's WASTe system, is collected by EH&S at least every 6 months.

If a patient or guest comes to the pharmacy with expired or old, unused medications, the pharmacy staff has the person dispose of the products in the medication disposal kiosk available for self use in the Pharmacy lobby.  Sealed personal sharps containers can be disposed of in the nearby sharps disposal kiosk.

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