II.L RELEASE OF INFORMATION (PROVIDING DOCUMENTATION OF THERAPY SESSIONS TO A THIRD PARTY)

Effective Date: 
Fri, 08/01/2008
Reviewed: 
Wed, 05/27/2015
Revised: 
Fri, 05/29/2015
Policy: 

 

  1. In order for a student to be given a summary of services inclusive of a clinical opinion to a third party, the clinician must believe he/she has had enough time to form an accurate clinical impression of the student.
  2. CAPS staff can document client behaviors, clinical observations, symptoms, or prognosis to a third party with the appropriate release of information.  However, CAPS staff does not make recommendations about administrative concerns or decisions.  This would include decisions about academic status, removal or separation from school, housing or dining hall contracts, or participation in extra-curricular activities.
  3. CAPS staff should consult with a CAPS Management staff if providing documentation to third parties outside of the University related to background investigations, career, job, or internship acceptability, or appropriateness for certain job activities.
  4. When requests come from former clients regarding release of information pertaining to counseling services, standards of practice are used including obtaining informed consent and completion of Request of Information form from the client.
  5. CAPS staff who are licensed may submit clinical documentation to the Disability Resource Center (DRC) for students requesting academic accommodations if the clinician believes he/she has had enough time to form an accurate clinical impression of the student.  A consent for release of information must be obtained.
  6. CAPS staff who are licensed may submit clinical documentation for students requesting a medical leave (Request for Medical Information form) if the request is appropriate.
  7. Unlicensed staff and trainees must consult with their supervisor or another licensed staff member before submitting any documentation and documentation must be co-signed by the designated supervisor.