MEDICAL BILLING HANDLING OF RECHARGES

Effective Date: 
Sun, 08/21/2011
Reviewed: 
Sun, 08/21/2011
Revised: 
Sun, 08/28/2011
Policy: 

Medical services performed at the Student Health Center for UCSC departments such as TAPS, EPC, OCEAN SCIENCES, OPERS etc.. are reimbursement via inter-department transfer called “Recharge”.

A recharge document is either sent out in advance of services being performed or shortly after a request has been made from the Student Health Center. 

Procedure: 

SEE PDF for additional images accompanying text procedure.

The recharge form must be filled out in advance by the “requesting” department.  Medical billing will complete the form by filling in data such as; totals, FOAPAL for the Student Health Center, and the descriptive data relating to the services in need of reimbursement.  

Once medical billing has filled in their portion of the form, the recharge will then be forwarded to the unit Supervisor for signature.  The completed recharge is then given to the Student Health Center business services center for processing.  A copy of the completed recharge is kept by medical billing for tracking purposes and once the recharge has been handled via Banner a final copy is given to medical billing with the journal number (J doc) disclosed. Medical billing will then apply the “recharge” reimbursement data to the respective tickets affected by the before mentioned process.

Attached File: